Board Meeting Minutes 2-Feb-2022

Villages Hiking Club Board Meeting, 2/24/2022

Cribari Rm

 

  1. Call to Order. Bob called the meeting to order at 9:32am with the following Board Members in attendance:  President – Bob Bogdanoff, VP Social – Bernice Capitano, VP Membership & Website – Jim Beyer Treasurer – Gordon Carbonetti, Secretary – Cheryl Allmen, VP Hiking & Trails – Gary Lohr. Dan Kato, Committee.  

 

  1. Reports

Secretary – Cheryl forwarded both the last 1-27-22 Hiking Club Board Meeting and General Hiking Club Meeting Minutes to the Board via email and indicated hard copies will be available on the table at the upcoming 2-27-22 General Meeting.  Gordon moved and Bernice seconded motion to accept and approve both Meeting Minutes.  Motion passed.  

 

Treasurer – Gordon announced the General Account balance is $6528.59 and includes $2065.00 for 295 membership 2022 dues and one additional outside payment.  The Hills balance continues as $1,715.89 (no income or expenses).  Jim moved and Bernice seconded approval of both accounts reports. Motion passed.   Attachments 1, 2 provide further itemization.  

 

VP Membership & Website – Jim shared 3 new members, Ahmed Khan, and John/Deana Kitajima, have been added to the membership which totals 301 current members.  

 

VP Hiking & Trails – Gary along with Dan Kato updated the Board on the upcoming March 26, 2022 Trail Maintenance plans which identifies 5 trails at the top of the hills needing the most attention.  Dan indicated they’re hoping rain will prepare the trails for the most favorable maintenance.  Bernice indicated she’ll request volunteers to help with the lunch availability for 20-30 workers on March 26th since she is not available that date.  Cheryl stated many new individuals have moved to the Villages during the 2 year Covid times and some new members to support some “new club hike leaders” orientation in addition to what’s on our website to increase the number of new hiking leaders.  Dan agreed to partner with Gary when needed to share past records.

  

 VP Social – Bernice indicated that Game Night scheduled for Thursday March 10 at 6pm at Foothill will include cookies, snacks and beverages.  Attendees wishing adult drinks will be asked to bring their own beverages of choice. Advertisement will be included in the Villages Newspaper.  

 

  1. Old Business
  • Spring Trip to Chico – Bob outlined the Spring Chico Outing is planned for May 4-6, 2022 indicating the hikes had been reviewed earlier in the Bidwell Park area, reservation details with Oxford Suites were finalized and a Thursday dinner on Cinco de mayo is arranged at Tres Hombres. Board members approved.  Attachment 3.

 

  • Hike Submission Procedure– Jim indicated he’d email a copy of the procedures that Dan had created that could be added to the club’s standing rules.  Attachment 4.

 

  • Survey Results – Summary – Bob shared that the results of the survey have been emailed to the club members and he’d mention a few highlights at the February 28, 2022 General Club Meeting.

 

  1. New Business– Bob announced the following presentations planned for the Club’s General Meetings:  February-Road Scholar Panel; March-Land Animals, Russ Glimes; April-Road Trip, Jim Koski; May-no meeting; June-Circumstances—the Annapurna Mountain, Franz Spickhoff; and August-Villages Story, Annette Mach. 

 

  1. Next Meetings: General Meeting-Mon 2/28, Foothill, 7:30pm; Club Board Meeting-Thurs 3/24, 9:30am, Cribari Forum.

 

Meeting was adjourned at 11:10am.

 

Respectfully submitted,

 

Cheryl Allmen, Secretary

 

Attachment 1

The Villages Hiking Club 

General Fund – Financial Report 

January 2022

January 1, 2022 Beginning Book Balance: $ 3,231.59 

 Incom Member dues for 2022 (295x$7) $ 2,065.00 Member dues for 2022 (1x$7) $ 7.00 Member payment – Holiday Dinner (49x$25) $ 1,225.00 

 Total Income: $ 3,297.00  Expenses: $ Total Expenses: $ – January 31, 2022 Ending Book Balance: $ 6,528.59 

Submitted by: 

Gordon Carbonetti 

Treasurer 

 

Attachment 2

The Villages Hiking Club Hill Lands Project Fund – Financial Report

January 2022

 

January 1, 2022 Beginning Book Balance: $1,715.89 

Income: $ – Total Income: $ -0 

 Expenses: $ 0- 

January 31, 2022 Ending Book Balance: $1,715.89

Submitted by: 

Gordon Carbonetti 

Treasurer 

 

Attachment 3

The Villages Hiking Club

Spring Outing to Chico

May 4, 5 & 6, 2022

 

On May 4th, our destination will be the Oxford Suites at 2035 Business Lane, Chico, CA:

  • We will be staying the nights of May 4th and 5th and departing Friday, May 6th.
  • The price is $125.00 per night for a King Suite or $135.00 for a 2 Queen Suite. The price includes a Manager’s Reception each evening (featuring appetizers and your choice of wine, beer, or soft drinks) and a hot breakfast each morning.  
  • Reservations must be made by April 4, 2022.  Call 530-899-9090 to book your room. Mention you are with the Villages Hiking Club to get this special price.  
  • Alternately, you can book online with the following link:
    https://reservations.oxfordsuiteschico.com/106548?groupID=3421515&hotelID=106548#/guestsandrooms.  
  • A fun driving stop on the way to Chico is Granzellas restaurant for lunch or snacks. It’s just off Interstate 5 in Williams, CA.  Check it out at www.granzellas.com.  
  • Also, from Granzellas, it is a 20-minute drive up to the Sacramento Wildlife Refuge (https://www.fws.gov/refuge/Sacramento/visit/plan_your_visit.html), another interesting stop on the way to Chico.

After making your hotel reservations, please click on the following link: https://docs.google.com/forms/d/e/1FAIpQLSfDkSJ21UBgG3rxdNKOXQ1r5qkDj8Z5z1FcSQPtRT5DwjcNLw/viewform?usp=pp_url  

  • This will register your participation on this Hiking Club outing, along with others staying with you.  
  • A contact list will be distributed to all registered attendees after April 4th.  
  • People are responsible for their own transportation to Chico, and may want to consider carpooling.

After the Manager’s Reception the first evening (May 4th), we will all meet in the hotel conference room to give everyone the details of the hikes planned for the following day and a list of other options of things to do and see in the area.

  • Long, Rambler & Rambler-Lite hikes are planned in Bidwell Park on Thursday May 5th.  
  • Bidwell Park encompasses 3,670 acres and is nearly 11 miles in length.

 

 

 

Thursday evening May 5th, we’ll have a group dinner at the following restaurant in downtown Chico:

  • Tres Hombres, 100 Broadway St., Chico. Free shuttle service is available from the hotel. The building housing the restaurant is the oldest existing structure in what is now downtown Chico, completed in 1861 by John Bidwell, the founder of the Chico. 
  • We’ll dine in the Blue Agave private dining room for a Mexican, fajita buffet which includes vegetarian offerings and a dessert. Coincidentally, our dinner is planned on Cinco de Mayo (May 5th) so it will be another good reason to gather and celebrate.   
  • To keep the cost down, you will need to pay for your own beer, wine, alcohol, soft drinks and coffee, but the room has a private bar to accommodate this.  
  • The meal will be prepaid.  To ease the administrative process, a $48.00 per person charge will be made directly to your Villages monthly statement. This amount includes tax, tip, and private room charge.  

If you have any questions, please feel free to contact Gary Lohr – VP Hiking & Trails 925-922-0217, Bernice Capitano – VP Social 408-425-2077 or Bob Bogdanoff – President 408-834-9657.

We look forward to seeing you in Chico.

The Hiking Club Board

 

Attachment 4

The Villages Hiking Club, Hike Submission Procedure.

(DRAFT 11/18/21, D. J. Kato)

 

  1. The Vice President of Membership and Communications should coordinate and facilitate publication of hikes in The Villager and through e-mail blasts.  

 

  1. The VP of Membership and Communications should be the sole communicator with The Villager for hike publications. Hike leaders and other parties should not submit their hikes directly to The Villager.

 

  1. The VP of Trails should coordinate, facilitate, and approve all hikes. This includes obtaining hike leaders for all hikes including long hikes, rambler hikes and ramble-lite hikes.   The VP of Trails may appoint others to assist in obtaining hike leaders. The VP of Trails will approve all hikes before publication. 

 

  1. All hikes proposed by hike leaders should be submitted directly to the VP of Trails. The VP of Trails should then approve and submit hikes to the VP of Membership and Communications. 

 

    1. All hike submissions should use the title format
      1. Day Date and Time(type):  
      2. All in bold type.  For example, 
  • Saturday November 13 (Long Hike):
    1. A paragraph describing the hike, not in bold type, should follow the title. 

 

  1. All submissions to the VP of Trails should be made at least three weeks in advance of the hike date to allow for sufficient publication lead time.  

 

  1. Traditionally we have scheduled long hikes for Saturday and rambler hikes for Wednesdays.  However, hikes can be scheduled for any day of the week at the discretion of the hike leaders and VP of Trails.