Villages Hiking Club – Board Minutes
Thursday, February 23rd, 2023
Forum Room, Cribari
Call to Order: President Bogdanoff called the meeting to order at 9:33am. All Board Members were present: President – Bob Bogdanoff, VP Social – Babette Bruce, VP Membership & Website – Jim Beyer Treasurer – Gordon Carbonetti, Secretary – Cheryl Allmen and VP Hiking & Trails – John Petrin. Committee members: Dan Kato and Carmel Smith. Everyone introduced themselves to Babette Bruce, the new VP of Social.
- Reports
Trail Maintenance Day, meeting at Foothill on Saturday, March 25th. Dan Kato, the Lead, provided an overview of the plans for this annual event which includes using mules to transport worker groups of 5-8 individuals to areas needing maintenance followed by a luncheon with beer, and cookies coordinated by the VP of Social who are planning for 4 individuals. After distributing a map of the variously trails with blue and red lines to illustrate the trails needing the most attention, he reminded the board the need to pickup tools, find a vehicle to deliver the tools to Foothill and also to alert the workers of safety precautions.
Secretary – Cheryl sent the January board meeting minutes via email to the board members. Bob moved, Gordon seconded the approval of the previous minutes. Motion approved.
Treasurer – Gordon presented the January 2023 reports on the whiteboard (Attachment B). Hills Lands Project Fund continues with a balance of $2,215.89. General Fund, balance of $4,031.21. He received the 2023 membership dues from the Villages and recently deposited them to be reflected in the March report. Gordon moved and Cheryl seconded to transfer $500 from the General account to Hill Lands account which could cover future costs such as benches, tables, etc. Motion approved.
VP Membership & Website – Jim indicated membership has not changed. On the average, 40-50 of the total membership of 308 continue to actively hike. Website is frequently updated and emails related to hiking and activity opportunities sent.
VP Hiking & Trails – John shared that weekly Rambler and Rambler Lite hikes are already scheduled through March 2023 and Long hikers continue to take care of organizing themselves. He’s looking for increasing the number and variety of hikes as well as adding/orienting a few more hiking leaders. He announced the plans for the Spring 2023 trip are being finalized for the nights of May 2-3, leaving May 4th in Sonora, which is approximately a 2 1/2hr drive. He’s been researching hotels, indicating Lumber Jack is offering one of the best rates of $115/night and plans to reserve a block of Approximately 20 rooms at the chosen hotel. Railroad Trail and Columbia Ditch Loop are possibilities of hikes with an additional Tuesday afternoon hike at the Columbia State Park for earlier arrivals. Wendy Ledamun has offered to help set up the Tuesday evening reception with the VP of Social and suggested $5/per person to cover costs. John continues to research dinner possibilities such as the Armory offering dinners for $35 per person including tax/tip. Bob shared the 2-step process of gathering the list of hiker attendees including registering for the hotel room and signing up on the club website to create a list of the individuals to maximize communication and follow up with those planning to attend. Next, he indicated Al Girolami is spearheading bonus hikes, typically offered on Tuesday or Thursday connected with the Santa Clara County Magnificent 7.
VP Social – Babette shared that the 2 weeks of publicity will encourage members to attend the Thursday, March 9th Game Night from 6:30pm-8:00pm with a variety of snacks, coffee, and tea, including BYOB. Related to the Thursday, May 11th, Variety Night. Babette indicated it will include a potluck and BYOB between 5:30pm-8:00pm. She plans to specify an “international food selections and ask the guests to rsvp and specify what they are bringing to encourage a good variety of dishes. A head announcer will be chosen to keep the group enjoying the different talented acts.
President – Bob announced that Mary Tatum consulted him about the 4th of July Freedom Fun Walk which our Hiking Club members will be led by Katie Peretti similar to our Rambler Lite hikes. He also requested suggestions from the Board members on the first draft of the Club Survey 2023 indicating last year’s survey gave the Board members some good information, suggestions, and recommendations for our team’s future planning. Since he’s going to be away on vacation, March 15-April 4th, John is going to lead the March General meeting and the next Board meeting, March 23rd, Bob will join us via telephone. He also announced the General Meeting Speakers: February – Lisa Barboza, Sierra Club; March– Meet the Ranch Neighbor – Richie Vargas; April – Ukraine Relief – Rose Egan & Mira Dytko; May – no meeting; June 26th – Panorama of The Villages – Annette Mach.
No Old or New Business was covered. Cheryl indicated she’s unable to attend the 23rd General meeting and asked a Board member to record the meeting for her preparation and follow up.
Next General Meeting: Monday, February 27, 7:30pm-9:30pm, Foothill Center, with the Sierra Club speaker, Lisa Barboza. Next Board Meeting is Thursday, March 23, 9:30am-10:30pm, Forum in Cribari
Meeting was adjourned at 11:44am.
Respectfully submitted, Cheryl Allmen, Secretary
Hiking Club – The Villages Golf & Country Club
General Fund – Financial Report
February 2023
February 1, 2023 Beginning Book Balance: $ 4,031.21
Income:
VGCC – HOA Member dues for 2023 (299 x $7) $2,093.00 Dues – New Members (Cindy Prestage, Laurel Hamilton, Ann Jervis) $21.00
Total Income: $ 2,114.00 Sub Total $ 6,145.21
Expenses:
Transfer to Hill Lands Acct as approved by Board 2-23-23 $ (500.00) Total Expenses: $ (500.00)
February 28, 2023 Ending Book Balance:
Submitted by:
Gordon Carbonetti
Treasurer
| $ 5,645.21 |
Hill Lands Project Fund – Financial Report
February 2023
February 1, 2023 Beginning Book Balance: $ 2,215.89
Income:
Transfer from Gen Fund Acct as approved by Board 2-23-23 $ 500.00 Total Income: $ 2,715.89
Expenses:
None $0.00 Total Expenses: $0.00
February 28, 2023 Ending Book Balance:
Submitted by:
Gordon Carbonetti
Treasurer
| $ 2,715.89 |