Villages Hiking Club Board Meeting
Thursday, March 23, 2023
Forum Room, Cribari
Call to Order: The Board Meeting was called to order at 9:34am by VP of Hiking and Trails, John Petrin, with the following in attendance: President – Bob Bogdanoff (via phone), VP Social – Bebe Bruce & Carmel Smith, VP Membership & Website – Jim Beyer, Treasurer – Gordon Carbonetti Secretary – Cheryl Allmen, and VP Hiking & Trails – John Petrin. Dan Kato, in charge of the Hiking Maintenance Project.
Hills Trail Maintenance Project-Dan Kato indicated he had selected mountain trails needing the most maintenance and the crew leaders would show up on Saturday, March 25, 2023 at 8am with the crew members arriving at 8:30am. Gordon, Jim Wade and Dan plan to arrange pick up the Hiking Club’s tools (and a few from the Gardening Club) ahead of time. Three mules will drop off and pick up a few of the crews and ensure returns for lunch which starts at 12 noon. Some crew members will work close by and not need a ride up the hills. Carmel intends to pick up the Foothill key early and give it to Bebe who will add an ice chest outside Foothill filled with ice/bottled water by 8:30am.
Carmel and Bebe have met with their Social Committee members (Linda Arbaugh, Rose Eagen, Wendy Werner and Helen Ware) and have planned a lunch will be a variety of sandwich platters (chicken, beef, ham), chips, drinks/ice and fruit salad for dessert. Approximate menu cost to date is $269.32. Gordon agreed to pick up beer for additional beverages. A SECRET surprise celebration honoring Wate Bakker’s 90th birthday (member who’s been a long-time leader and contributor to many of the club’s hikes). The celebration will be complete with a birthday cake and singing Happy Birthday in both English and Dutch supported by his family members and Dan Kato playing his guitar. Dan was thanked ahead of time for his planning of the project.
- Reports:
Secretary – Cheryl emailed the Minutes of the February Board Meeting. Bebe motioned to approve the minutes, seconded by Carmel. Motion approved.
Treasurer – Gordon summarized the February 2023 financial statements he had emailed earlier: General Budget started with $4,031.21 plus the addition of the club member’s dues and minus $500 approved earlier and transferred to the Hills Budget for a final balance of $6,145.21. With the addition of $500, the Hill Lands account now totals, $2,515.21. Gordon motioned to approve the reports, seconded by Cheryl. Motion passed.
VP Membership & Website – Jim stated the current membership is 312 with the addition of Tim and Mary Robinson, RC Colman, and Kathy Doenbrowski.
Related to our website which is going well, he’s been coordinating with David Cook who serves as software consultant to 9 Villages Clubs (most recent addition is the Dog Club) and supports creation, set up, maintenance and updates of their websites. As a result, Jim recommends converting from paper applications to the Club to an on-line registration program. This will set up and provide a membership list allowing members to include their name, phone number and opportunity to give permission to add their email address or opt out of listing their on line address. Additionally, the Hiking Club will be receiving a 2023 bill for $125 from David which the Board has earlier approved of.
VP Hiking & Trails – John indicated all weekly hikes have been going well, despite the weather not always co-operating with variety of winter storms which has cancelled some of the publicized walks/hikes. The first of the Magnificent 7 hikes, coordinated and lead by Al Girolami, included 2 county parks with total of 11 hikers participating.
Related to our Spring Outing we’re meeting our goal of reserving at least 20 Sonora Lumberjack Hotel rooms soon. 17 rooms have already been reserved and 2 more expected. John plans to announce the outing again at the next General Hiking Club meeting.
VP Social –In addition to their support of the Hill Maintenance lunch, Bebe & Carmel reported the plans for the promotion of the Thursday, May 11th, Variety Night (International Potluck, BYOB, 5:30pm-8:00). In the Villager in April 7th and again in April 15th editions. Carmel will follow up on getting a master of ceremonies for the evening and a list of performers.
President – Bob is consulting with Theresa Ostrander to discuss atmospheric and rain conditions. Instead of hill closures during severe weather conditions, Bob is suggesting establishing a severe weather on line notification system. He announced a 10% return on the 2023 Club Survey and will cover results at the next meetings. Leading the March General Meeting on Bob’s behalf, John will also encourage more individuals to complete the survey. Next, Carmel agreed to attend the next New Resident orientation on behalf of the Hiking Club and John will ask if there’s any members at the next General Meeting who are willing to take a shift representing the Hiking Club’s health benefits at the upcoming Villages Health Fair.
The General Meeting Speakers include:
March with Michelle Breslin moderating “Meet the Ranch Neighbors” and guest speakers: Richie Vargas, Harlan Wittkopp, and Sherry Barry. As a token of appreciation, John will take them to dinner beforehand and the Club will pay for the 3 speaker’s dinner. There will be some follow up with the speakers related to potential grants that could benefit the Villages.
April – Ukraine Relief – Rose Egan & Mira Dytko.
May – no meeting
June 26 – Panorama of the Villages – Annette Mach
Old Business/New Business – None
Next Meetings
General Meeting: Monday, March 27, 2023, Meet the Ranch Neighbors
Board Meeting: Thursday, April 20,, 2023 from 9:30am-10:30am in the Cribari Patio Room. Cheryl announced she’ll be on vacation and a substitute secretary is needed for the April Board and General meetings.
Meeting Adjourned at 10:44am.
Respectfully submitted,
Cheryl Allmen, Secretary
Hiking Club – The Villages Golf & Country Club
General Fund – Financial Report
March 2023
March 1, 2023 Beginning Book Balance: $ 5,645.21
Income:
New Member Dues – David Cook, Chris and Lindis Corpus $ 21.00 Total Income: $ 21.00 Sub Total $ 5,666.21
Expenses:
Chk# 1727 – David Clark – web services 3-1-2023 to 2-29-2024 $ (125.00) Chk# 1728 – VGCC – Reimb. for Suzie Martin 2023 Dues $ (7.00) Chk# 1729 – BiBi Bruce – Exp Reimb – Game Night & Trail Mx Day Lunch $ (277.80) Chk# 1730 – Wendy Werner – Exp reimb – Trail Mx Day Lunch Salads $ (62.50) Chk# 1731 – Michelle Breslin – Exp reimb – Rancher Speakers Bistro Dinner $ (61.30) Chk# 1732 – L. Carbonetti – Exp reimb – Trail Mx Day Beverages $ (61.67)
Total Expenses: $ (595.27)
March 31, 2023 Ending Book Balance:
| $ 5,070.94 |
Bank Statement Balance $ 5,534.21
Submitted by:
Gordon Carbonetti
Treasurer
Hiking Club – The Villages Golf & Country Club
Hill Lands Project Fund – Financial Report
March 2023
March 1, 2023 Beginning Book Balance: $ 2,715.89
Income:
None $0.00 Total Income: $ 2,715.89
Expenses:
None $0.00 Total Expenses: $0.00
March 31, 2023 Ending Book Balance:
Submitted by:
Gordon Carbonetti
Treasurer
| $ 2,715.89 |