Category: Board of Directors Meeting

Villages Hiking Club Board Minutes
September 12, 2023 Gordon’s home

Call to Order Because of Bob’s absence from the Villages for the next two weeks, an earlier in-the-
month meeting was scheduled and called to order at 9:38am at the home of Gordon Carbonetti.
Attending Board Members included: President – Bob Bogdanof;  VP Social – Bibi Bruce; VP Membership
& Website – Jim Beyer; Treasurer – Gordon Carbonetti; Secretary – Cheryl Allmen; and, VP Hiking & Trails – John Petri.   Absent: Carmel Smith
Reports
Secretary – Cheryl presented the minutes of the Thursday August 24 th Board Meeting, thanking Gordon
for its cell recording, as well as the minutes for the Monday, August 28 th General Hiking Club Meeting.
Gordon moved and Jim seconded the motion to accept the minutes. Motion carried.
Treasurer – Gordon announced the balances of the Club’s August 2023 fiscal statements: the Hill Lands
Project Fund remains the same: $2,715.89. The General Fund balance is $12,195.39 and bank
statement is $12,466.01. Related to the General Fund he mentioned the additional funds are from the
members’ October lodging expenses and that after all the Pt Reyes payments are made to the motel,
restaurant and reception expenses etc., he estimates the remaining budget balance will be approximately $3,000. Cheryl motioned to accept the fiscal reports, Bob seconded it. Motion passed.
VP Membership & Website – Jim shared the present membership is 333 members. Four new members
include: Joanne Fraser, Larry Henig, Dave Loomis and Dan Hanle. Our website continues to function
well.
VP Hiking & Trails – John updated the Board on the Pt Reyes trip: the motel accommodations look fine; restaurant has a beautiful setting; the reception food/arrangements need to be ready by 4pm and if
members wish to remain after it’s closing at 6:30pm, the beautiful roof top will be available. Those
wishing to join the Tuesday 1:30pm welcome hike that ends with a view of the evidence left from the 1906 earthquake near the San Andreas Fault will meet at the nearby Visitors Center which is open also for
those wishing to check it out. His team have already checked out the Rambler Lite, Rambler 4 mile and
the approximate 10mile Long Hike and finds the landscape, elevation and local animals will make them
great hikes for the members. He estimates the drive from the Villages to Pt Reyes to be approximately 2
½ hours and indicated he will bring brochures and more informational handouts available for pick up at
the next Monday Vineyard General Meeting table.
VP Social – Bibi reviewed the Thursday, September 21st, End of Summer Pot Luck which includes a
BYOB, at Gazebo, between 4:30 – 6:00 pm, and indicated current rsvp’s total approximately 20 members
so far who have indicated what dish they are bringing. Her committee will also be providing main course
dishes to ensure there are plenty of servings available should we have drop ins. A variety of games and
music by Ed Knott will enhance the potluck along with the Sangria she’s providing. Ling is willing to give
a 4 minute demonstration of Tai Chi as well. Jim will send out a reminder closer to the 21st.

President – Bob asked for a potential back up meeting leader (Gordon) for the Monday, September 25th
General meeting in case there is a delayed return from his vacation trip. Gordon and Cheryl agreed to
pick up the Vineyard key and the microphone from Bldg. B after the morning Golf Course hike. His report
on the Club/Committee Expo held on Saturday September 9th indicated 4 new club members. Jim offered to join in on the next September 20th New Orientation, promoting the Hiking Club membership along with the Library.
Related to the November 27th election of the 2024 Hiking Club Officers, Gordon, Jim, Bibi (with a co-
leader) and Cheryl indicated they were willing to remain on the Board. A discussion continued about
potential candidates who might be interested in running for the available openings for President and VP of Hiking and Trails.
General Meeting Speakers include: September -Theresa Ostrander; October– Pine Ridge Association –
Henry Coe State Park, Al Henning; November – Gary Holmquist (if verified) and January-Jane Ruona.
Next Meetings-General Meeting-  Monday, September 25th, 7:30 Vineyard, Theresa Ostrander,
Villages GM. Board Meeting:-Thursday, October 26th, 9:30a-10:30p, Forum Room in Cribari
Meeting Adjourn ending at 10:55am with Gordon and Jim remaining to check out some current records.

Respectfully submitted,
Cheryl Allmen
Cheryl Allmen, Secretary

Villages Hiking Club Board Meeting  

Thursday, March 23, 2023

Forum Room, Cribari

Call to Order:  The Board Meeting was called to order at 9:34am by VP of Hiking and Trails, John Petrin, with the following in attendance:   President – Bob Bogdanoff (via phone), VP Social – Bebe Bruce & Carmel Smith, VP Membership & Website – Jim Beyer, Treasurer – Gordon Carbonetti Secretary – Cheryl Allmen, and VP Hiking & Trails – John Petrin.  Dan Kato, in charge of the Hiking Maintenance Project.  

Hills Trail Maintenance Project-Dan Kato indicated he had selected mountain trails needing the most maintenance and the crew leaders would show up on Saturday, March 25, 2023 at 8am with the crew members arriving at 8:30am.  Gordon, Jim Wade and Dan plan to arrange pick up the Hiking Club’s tools (and a few from the Gardening Club) ahead of time. Three mules will drop off and pick up a few of the crews and ensure returns for lunch which starts at 12 noon. Some crew members will work close by and not need a ride up the hills.  Carmel intends to pick up the Foothill key early and give it to Bebe who will add an ice chest outside Foothill filled with ice/bottled water by 8:30am.

Carmel and Bebe have met with their Social Committee members (Linda Arbaugh, Rose Eagen, Wendy Werner and Helen Ware) and have planned a lunch will be a variety of sandwich platters (chicken, beef, ham), chips, drinks/ice and fruit salad for dessert. Approximate menu cost to date is $269.32. Gordon agreed to pick up beer for additional beverages. A SECRET surprise celebration honoring Wate Bakker’s 90th birthday (member who’s been a long-time leader and contributor to many of the club’s hikes).  The celebration will be complete with a birthday cake and singing Happy Birthday in both English and Dutch supported by his family members and Dan Kato playing his guitar.  Dan was thanked ahead of time for his planning of the project.          

• Reports:  

 Secretary – Cheryl emailed the Minutes of the February Board Meeting. Bebe motioned to approve the minutes, seconded by Carmel.  Motion approved.  

Treasurer – Gordon summarized the February 2023 financial statements he had emailed earlier:  General Budget started with $4,031.21 plus the addition of the club member’s dues and minus $500 approved earlier and transferred to the Hills Budget for a final balance of $6,145.21.  With the addition of $500, the Hill Lands account now totals, $2,515.21.  Gordon motioned to approve the reports, seconded by Cheryl.  Motion passed.    

VP Membership & Website – Jim stated the current membership is 312 with the addition of Tim and Mary Robinson, RC Colman, and Kathy Doenbrowski.  

Related to our website which is going well, he’s been coordinating with David Cook who serves as software consultant to 9 Villages Clubs (most recent addition is the Dog Club) and supports creation, set up, maintenance and updates of their websites.  As a result, Jim recommends converting from paper applications to the Club to an on-line registration program.  This will set up and provide a membership list allowing members to include their name, phone number and opportunity to give permission to add their email address or opt out of listing their on line address.  Additionally, the Hiking Club will be receiving a 2023 bill for $125 from David which the Board has earlier approved of.  

VP Hiking & Trails – John indicated all weekly hikes have been going well, despite the weather not always co-operating with variety of winter storms which has cancelled some of the publicized walks/hikes.  The first of the Magnificent 7 hikes, coordinated and lead by Al Girolami, included 2 county parks with total of 11 hikers participating.  

 Related to our Spring Outing we’re meeting our goal of reserving at least 20 Sonora Lumberjack Hotel rooms soon.  17 rooms have already been reserved and 2 more expected.  John plans to announce the outing again at the next General Hiking Club meeting.  

VP Social –In addition to their support of the Hill Maintenance lunch, Bebe & Carmel reported the plans for the promotion of the Thursday, May 11th, Variety Night (International Potluck, BYOB, 5:30pm-8:00).  In the Villager in April 7th and again in April 15th editions. Carmel will follow up on getting a master of ceremonies for the evening and a list of performers.   

President – Bob is consulting with Theresa Ostrander to discuss atmospheric and rain conditions.  Instead of hill closures during severe weather conditions, Bob is suggesting establishing a severe weather on line notification system.  He announced a 10% return on the 2023 Club Survey and will cover results at the next meetings.  Leading the March General Meeting on Bob’s behalf, John will also encourage more individuals to complete the survey.  Next, Carmel agreed to attend the next New Resident orientation on behalf of the Hiking Club and John will ask if there’s any members at the next General Meeting who are willing to take a shift representing the Hiking Club’s health benefits at the upcoming Villages Health Fair.     

 The General Meeting Speakers include:  

March with Michelle Breslin moderating “Meet the Ranch Neighbors” and guest speakers:  Richie Vargas, Harlan Wittkopp, and Sherry Barry. As a token of appreciation, John will take them to dinner beforehand and the Club will pay for the 3 speaker’s dinner. There will be some follow up with the speakers related to potential grants that could benefit the Villages.    

              April – Ukraine Relief – Rose Egan & Mira Dytko.

              May – no meeting

              June 26 – Panorama of the Villages – Annette Mach

Old Business/New Business – None

Next Meetings

            General Meeting:  Monday, March 27, 2023, Meet the Ranch Neighbors

Board Meeting:  Thursday, April 20,, 2023 from 9:30am-10:30am in the Cribari Patio Room.  Cheryl announced she’ll be on vacation and a substitute secretary is needed for the April Board and General meetings.  

Meeting Adjourned at 10:44am.

Respectfully submitted, 

Cheryl Allmen, Secretary

Hiking Club – The Villages Golf & Country Club 

General Fund – Financial Report

March 2023 

March 1, 2023 Beginning Book Balance: $ 5,645.21 

Income: 

 New Member Dues – David Cook, Chris and Lindis Corpus $ 21.00 Total Income: $ 21.00 Sub Total $ 5,666.21 

Expenses: 

 Chk# 1727 – David Clark – web services 3-1-2023 to 2-29-2024 $ (125.00)  Chk# 1728 – VGCC – Reimb. for Suzie Martin 2023 Dues $ (7.00)  Chk# 1729 – BiBi Bruce – Exp Reimb – Game Night & Trail Mx Day Lunch $ (277.80)  Chk# 1730 – Wendy Werner – Exp reimb – Trail Mx Day Lunch Salads $ (62.50)  Chk# 1731 – Michelle Breslin – Exp reimb – Rancher Speakers Bistro Dinner $ (61.30)  Chk# 1732 – L. Carbonetti – Exp reimb – Trail Mx Day Beverages $ (61.67) 

Total Expenses: $ (595.27) 

March 31, 2023 Ending Book Balance: 

$ 5,070.94

Bank Statement Balance $ 5,534.21 

Submitted by: 

Gordon Carbonetti 

Treasurer 

Hiking Club – The Villages Golf & Country Club 

Hill Lands Project Fund – Financial Report 

March 2023

March 1, 2023 Beginning Book Balance: $ 2,715.89 

Income: 

 None $0.00 Total Income: $ 2,715.89 

Expenses: 

 None $0.00 Total Expenses: $0.00 

March 31, 2023 Ending Book Balance: 

Submitted by: 

Gordon Carbonetti 

Treasurer 

$ 2,715.89

Villages Hiking Club – Board Minutes

Thursday, February 23^rd, 2023

Forum Room, Cribari

Call to Order:  President Bogdanoff called the meeting to order at 9:33am.  All Board Members were present:  President – Bob Bogdanoff, VP Social – Babette Bruce, VP Membership & Website – Jim Beyer Treasurer – Gordon Carbonetti, Secretary – Cheryl Allmen and VP Hiking & Trails – John Petrin.  Committee members:  Dan Kato and Carmel Smith. Everyone introduced themselves to Babette Bruce, the new VP of Social.

• Reports

Trail Maintenance Day, meeting at Foothill on Saturday, March 25^th. Dan Kato, the Lead, provided an overview of the plans for this annual event which includes using mules to transport worker groups of 5-8 individuals to areas needing maintenance followed by a luncheon with beer, and cookies coordinated by the VP of Social who are planning for 4 individuals. After distributing a map of the variously trails with blue and red lines to illustrate the trails needing the most attention, he reminded the board the need to pickup tools, find a vehicle to deliver the tools to Foothill and also to alert the workers of safety precautions.

 Secretary – Cheryl sent the January board meeting minutes via email to the board members.  Bob moved, Gordon seconded the approval of the previous minutes.  Motion approved.   

Treasurer – Gordon presented the January 2023 reports on the whiteboard (Attachment B).  Hills Lands Project Fund continues with a balance of $2,215.89.  General Fund, balance of $4,031.21. He received the 2023 membership dues from the Villages and recently deposited them to be reflected in the March report. Gordon moved and Cheryl seconded to transfer $500 from the General account to Hill Lands account which could cover future costs such as benches, tables, etc.  Motion approved.

 VP Membership & Website – Jim indicated membership has not changed.  On the average, 40-50 of the total membership of 308 continue to actively hike.  Website is frequently updated and emails related to hiking and activity opportunities sent.

VP Hiking & Trails – John shared that weekly Rambler and Rambler Lite hikes are already scheduled through March 2023 and Long hikers continue to take care of organizing themselves.  He’s looking for increasing the number and variety of hikes as well as adding/orienting a few more hiking leaders. He announced the plans for the Spring 2023 trip are being finalized for the nights of May 2-3, leaving May 4^th in Sonora, which is approximately a 2 1/2hr drive. He’s been researching hotels, indicating Lumber Jack is offering one of the best rates of $115/night and plans to reserve a block of Approximately 20 rooms at the chosen hotel.  Railroad Trail and Columbia Ditch Loop are possibilities of hikes with an additional Tuesday afternoon hike at the Columbia State Park for earlier arrivals.  Wendy Ledamun has offered to help set up the Tuesday evening reception with the VP of Social and suggested $5/per person to cover costs.   John continues to research dinner possibilities such as the Armory offering dinners for $35 per person including tax/tip. Bob shared the 2-step process of gathering the list of hiker attendees including registering for the hotel room and signing up on the club website to create a list of the individuals to maximize communication and follow up with those planning to attend.   Next, he indicated Al Girolami is spearheading bonus hikes, typically offered on Tuesday or Thursday connected with the Santa Clara County Magnificent 7.

VP Social – Babette shared that the 2 weeks of  publicity will encourage members to attend the Thursday, March 9^th Game Night from 6:30pm-8:00pm with a variety of snacks, coffee, and tea, including BYOB.  Related to the Thursday, May 11^th, Variety Night.  Babette indicated it will include a potluck and BYOB between 5:30pm-8:00pm. She plans to specify an “international food selections and ask the guests to rsvp and specify what they are bringing to encourage a good variety of dishes.  A head announcer will be chosen to keep the group enjoying the different talented acts.

President – Bob announced that Mary Tatum consulted him about the 4th of July Freedom Fun Walk which our Hiking Club members will be led by Katie Peretti similar to our Rambler Lite hikes.  He also requested suggestions from the Board members on the first draft of the Club Survey 2023 indicating last year’s survey gave the Board members some good information, suggestions, and recommendations for our team’s future planning. Since he’s going to be away on vacation, March 15-April 4th, John is going to lead the March General meeting and the next Board meeting, March 23^rd, Bob will join us via telephone.   He also announced the General Meeting Speakers:  February – Lisa Barboza, Sierra Club; March– Meet the Ranch Neighbor – Richie Vargas; April – Ukraine Relief – Rose Egan & Mira Dytko; May – no meeting; June 26th – Panorama of The Villages – Annette Mach.

No Old or New Business was covered. Cheryl indicated she’s unable to attend the 23^rd General meeting and asked a Board member to record the meeting for her preparation and follow up.

Next General Meeting:  Monday, February 27, 7:30pm-9:30pm, Foothill Center, with the Sierra Club speaker, Lisa Barboza.  Next Board Meeting is Thursday, March 23, 9:30am-10:30pm, Forum in Cribari

Meeting was adjourned at 11:44am.

Respectfully submitted,      Cheryl Allmen, Secretary

Hiking Club – The Villages Golf & Country Club 

General Fund – Financial Report 

February 2023

February 1, 2023 Beginning Book Balance: $ 4,031.21 

Income: 

 VGCC – HOA Member dues for 2023 (299 x $7) $2,093.00  Dues – New Members (Cindy Prestage, Laurel Hamilton, Ann Jervis) $21.00 

Total Income: $ 2,114.00 Sub Total $ 6,145.21 

Expenses: 

 Transfer to Hill Lands Acct as approved by Board 2-23-23 $ (500.00) Total Expenses: $ (500.00) 

February 28, 2023 Ending Book Balance: 

Submitted by: 

Gordon Carbonetti 

Treasurer 

$ 5,645.21

Hill Lands Project Fund – Financial Report

February 2023 

February 1, 2023 Beginning Book Balance: $ 2,215.89 

Income: 

 Transfer from Gen Fund Acct as approved by Board 2-23-23 $ 500.00 Total Income: $ 2,715.89 

Expenses: 

 None $0.00 Total Expenses: $0.00 

February 28, 2023 Ending Book Balance: 

Submitted by: 

Gordon Carbonetti 

Treasurer 

$ 2,715.89

 

                  Villages Hiking Club Board Meeting Minutes

            January 26, 2023, Voyage Room, Montgomery Center

 Call to Order:    Meeting was called to order at 9:03am by President Bob Bogdanoff in the Voyage Room with the following Board Members attending:  VP Social – Carmel Smith, VP Membership & Website – Jim Beyer, Secretary – Cheryl Allmen, VP Hiking & Trails – John Petrin and President, Bob Bogdanoff. Absent and enroute to San Jose from Mexico is Treasurer – Gordon Carbonetti.

Reports

Secretary – Cheryl:  handed out hard copies of the prior board minutes which were approved.

Treasurer – In support of Gordon, Bob shared Gordon’s report: December 2022 statements  included our yearly donations to the Greenbelt Alliance ($100.00), Peninsula Open Space Trust ($200.00), California State Parks Foundation ($100.00), Bay Area Trail Council ($100.00), Sempervirens Fund ($100.00), Santa Clara Valley Audubon Society ($100.00), Santa Clara County Parks & Rec Dept. ($100.00), Santa Clara County Open Space Authority ($100.00), Portola & Castle Rock Foundation ($100.00),  and The Pine Ridge Association ($100.00). There also was a donation in Memory of Caroline Cooper after her passing. Nothing changed to the Hillside Budget:  $2,251.89 and General Fund is currently at $4,403.89.   Attachments of reports attached.  

VP Membership & Website – Jim indicated our current enrollment totals 309 members.  New members are:   Carol Reid, Helen Ware, Janet Riley and Leon Riley.  He mentioned all members received notifications of the $7 addition to the January HOA with 17 members dropping (largest number recently) because of relocation, passing and no longer interested in hikes.  He also indicated that the website is functioning well.   

VP Hiking & Trails – John shared he plans to explain at the general meeting that he’ll bring copies of what is involved in leading a hike and sheets of paper including his email and phone number to encourage the growth of more Rambler hike leaders.  And hope there will be more coming to a hiking training/orientation as well.  Additionally he is recommending use of first aid kits and a more available location for picking up the kits for a hike.  

His plans also includes finalizing plans for a spring hiking trip and selecting a fall trip soon. He will ask for recommendations from members and volunteers who are familiar with areas to add more individuals to support the planning and execution of future seasonal travel hikes.   He indicated he is familiar with a couple areas….Placerville, one near Plymouth, Plumas County and possibly Tahoe City—all within the approximate 3 hour driving distances.  Lastly, he is beginning plans for the upcoming Trail Maintenance Day scheduled for March 25thand has drafted publicity and connections with Dan Kato who is very familiar with organizing the event in the past.     

VP Social – Carmel is initiating plans and signups for the upcoming Thursday, February 9th, White Elephant Soup Supper /Potluck with BYOB and starting at 5:30-9:00pm.  Signups will begin at the upcoming General Meeting and publicity prepared for The Villager.  Thursday, March 9th is a Game Night encouraging members to bring snacks, games and BYOB from 5:30-8:00pm.  Thursday, May 11th at Cribari is the next Variety Night and will include a Potluck, BYOB from 5:30pm -8:00pm.

President – Bob reported he had purchased wireless microphone for the club to support the sound system of the speaker. He also indicated participation in January 25h New Villager Orientation was a success and he has organized personal hikes with several of the new members to ensure more hikers become excited in participating in our club hikes.  He shared Dot Armberster received a card from the Sunshine leader, Terri Vivoli.  Lastly, he shared the April 29th hike possibility at Henry Cole Park for a special opening day and backpack route hike and lunch afterwards at Casa de Fruita.  

 General Meeting Speakers will include January – John Trudeau and February – Lisa Barboza, from the Sierra Club and is persuading several additional speakers. June will include a speaker from the Sustainability Club, Rose Eagan, and Mira from the Ukraine, Annette Mach in August or September, Speaker from the Henry Cole Park in October and Gary H in November. Lastly, he plans to conduct another club survey indicating last year’s survey produced great input and lots of ideas and recommendations for future hikes and events.    

Old Business-none

New Business -none

 Next Meetings for General Meeting:  Monday, January 30, 2023-7:30-9:30pm, Foothill Center, John Trudeau and Board Meeting:  Thursday, February 23, 9:30-10:30am, Forum in Cribari.

Meeting was adjourned at approximated:  11:4am.

Respectfully submitted, 

Cheryl A. Allmen

Cheryl A. Allmen Secretary  

Hiking Club – The Villages Golf & Country Club
General Fund – Financial Report

January 2023

January 1, 2023 Beginning Book Balance: $4,043.89
Income:
Dues – New Members (Janet/Leon Riley, Christina Ly, Carol Reid, $42.00
Michael Warfield, Kris Carlsen)
Total Income: $4,085.89

Expenses:
Chk# 1726: Robert Bogdanoff – Reimb for wireless mic system $ (54.68)
Total Expenses: $ (54.68)

January 31, 2023 Ending Book Balance: $4,031.21
Submitted by:
Gordon Carbonetti
Treasurer

Hiking Club – The Villages Golf & Country Club
Hill Lands Project Fund – Financial Report

January 2023

January 1, 2023 Beginning Book Balance: $ 2,215.89

Income: $0.00

Total Income: $ 2,215.89

Expenses: $0.00

Total Expenses: $0.00

January 31, 2023 Ending Book Balance: $ 2,215.89

Submitted by:
Gordon Carbonetti
Treasurer

11-17-22 Villages Hiking Club BOARD Minutes  

Forum, Cribari

 

Call to Order: President Bob Bogdanoff called the meeting to order at 9:33am. The following Board Members were present: President – Bob Bogdanoff; VP Social – Bernice Capitano; VP Membership & Website – Jim Beyer; Treasurer – Gordon Carbonetti.  VP Hiking & Trails – Gary Lohr. Absent, on vacation/intends to complete November minutes: Secretary – Cheryl Allmen.

Reports

Secretary – Cheryl:  Although absent from the meeting, the October Board Meeting Minutes were sent for inclusion on the club’s website.

Treasurer – Gordon:  Shared there has been no new activity on our accounts since the September report so current remaining balances are:  General- $5,561.95 and Hills Lands Project-$2,215.89.  Next report will include Cambria expenses and additional social expense receipts from Bernice for coffee, holiday social expenses etc. In December he will process all the Year End Club Donations with accompanying letters and review the list of organizations in case future speakers from organizations such as the Sierra Club may be offered a payment when featured as a speaker at one of our club general meetings.

VP Membership & Website –Jim: Announced the membership is continuing as 317. He plans to send December email reminders to the membership that their $7/year membership will be added to their 2023 HOA in January as well as announcing it at the November General Hiking Club Meeting. A $50/yr. bill from the website maintenance expert is anticipated soon.

VP Hiking Trails -Gary: Indicated that Katie Peretti will be leading the Rambler Lite group as Bonnie Preston is retiring.  More Long Hikers and Rambler cores are needed.  Additional potential hiking leaders were shared also.

VP Social – Bernice:  Preparation for the following socials are continuing well for remainder of 2022 including:  Advertisements for the Thurs, Dec 8, Holiday Party at Cribari are being included in the Villager and in mailboxes.  Social is 5:30pm-9:00pm with 3 difference menu selections (Turkey/Ham/Veggie) and beverages and some desserts provided by the club along with members volunteering to bring additional food items to share and can bring their own alcohol.  Thurs, Dec 22, Holiday Lights Walk (Holiday Cookies, BYOB, 6:00pm -9pm, Vineyard) with Michele Breslin as volunteer walk leader.  Bernice also shared ideas to support the next VP of Social.

President – Bob- distributed the confirmed 2023 Master Calendar and indicated that socials that include beverages that ‘BYO alcohol’ will be added to the publicity.  The nominations for 2023 Club Officers is ready for voting at the next General Meeting.  A VP Social nominee will be

 

added soon.  Bob also announced the following General Meeting Speakers:  Nov 22 – Wate Bakker, “Flowers, Chihuly and Other Art” and announced the upcoming 2023 speakers:   Jan – John Trudeau.  Feb – Lisa Barboza, Sierra Club.  He found the past Club Survey was useful and that he’ll possibly start another survey for 2023. He additionally shared the Trail Log Summary 2014 – 2021 with the Board.

Old Business none

New Business none

Next Meetings include General Meeting:  Mon, Nov 28, 7:30pm-9:30pm, Foothill Center, Wate Bakker.  Board Meeting:  Thurs, Jan 26, 9:30am-10:30am, Forum in Cribari

Meeting Adjourn Meeting ended with thanks to all the Board Members for their support of the Club.  .

Hiking Club – The Villages Golf & Country Club

Hill Lands Project Fund – Financial Report 

November 2022

November 1, 2022 Beginning Book Balance: $2,215.89 

Income: 

$ –

Total Income: $ – Expenses: $ – Total Expenses: $ – November 30, 2022 Ending Book Balance: $2,215.89 

Submitted by:

Gordon Carbonetti 

Treasurer 

 

Villages Hiking Club BOARD Minutes

Monday, October 10, 2022, Forum, Cribari Center

Call to Order.  Bob called the meeting to order at 1:17pm with all board members in attendance: President – Bob Bogdanoff, VP Social – Bernice Capitano (via phone), VP Membership & Website – Jim Beyer, Treasurer – Gordon Carbonetti, Secretary – Cheryl Allmen, and VP Hiking & Trails – Gary Lohr.

Reports.  Secretary Cheryl asked for approval of the minutes for the September Board meeting and the September General meeting.  Motion to approve the September Board and General meetings was made by Gordon and second by Jim.  Motion approved.

Treasurer.  Gordon shared the Hill Lands Project Fund remains unchanged $ 2,215.89  The new balance of our General Fund as of September 30, 2022 is $5,561.95 with a previous balance of $$5,658.95 and expenses totaling $125 for Ed Knott’s musical entertainment, and income of $28.00 for 4 new members with a new balance of $5,561.95. Cheryl moved to approve and accept the September financial reports, seconded by Gary.  Motion approved.

VP Membership & Website.  Jim indicated that the club has a membership of 318 individuals, no new members were added and 4 dropped out after they moved from the Villages this last month. The club website now has a new liability form and an updated application form.

VP Hiking & Trails.  Gary and Bob indicated the Cambria Fall Trip, October 25-27, 2022, attendees total 37 individuals and the carpooling has been finalized.   Bob will send out a final updated list to all the attendees by Sunday, October 23.

VP Social.  Bernice shared that during the Cambria outing, she will request a co-chair to assist and share the planning and implementation of our social activities.  She will purchase items for the Cambria Tuesday reception and Cheryl will include some additional healthy items as well.  For the Thursday, November 10, 2022 Game Night scheduled from 5:30 – 9pm at Foothill, she plans to provide appetizers, requesting guests to bring desserts.  After discussion with the Board members, it was decided to cancel the Hidden Path Walk since Rambler Lite has added this to their scheduled list of weekly hikes. Given the new Villages alcohol policy, it was also decided that she will decide which event planning option to choose for the Holiday Dinner scheduled for Thursday, December 8, 2022 since additional prices and rules have changed regarding the use, cost and limitations of wine and alcoholic drink availability.  She also finished the planning for the Holiday Lights Walk scheduled for December 22 the refreshments afterwards.  She also shared she will be on travel and unable to attend the October General Meeting. and locate a hike lead and sweeper along with the refreshments afterward. She also shared she will be on travel and unable to attend the October general meeting.

President – Bob briefed the Board on the club’s 2023 Master Calendar and what changes need to be made.  Jim will take these recommendations to the October 14  meeting with Mary from Activities to address the changes needed. The additional vacancy candidates for the election of 2023 Club Officers was finally discussed.  Bob will continue to seek a replacement for the VP for hiking and trails candidate. No other old or new business was discussed.

Next Meetings include the scheduled General Meetings:  Monday, October 31, 7:30-9:30pm, Foothill Center, with the program “Iwo Jima” by Al Girolami and Monday, November 28, 7:30-9:30pm, Foothill Center, Wate Bakker.  The next Board Meeting:  Thursday, November 9, 9:30-10:30am, Forum in Cribari.  Since Cheryl will be on travel during the November Board Meeting, she will request Gordon to record the meeting and forward her the recording to write up those minutes.

Meeting Adjournment took place at 3pm.

Respectfully submitted,

Cheryl Allmen – Hiking Club Secretary

Hiking Club – The Villages Golf & Country Club

General Fund – Financial Report

September 2022

September 1, 2022

Beginning Book Balance:

$   5,658.95

Income:

New Member Dues – Norma Brown

New Member Dues – Stephanie Torres & James Halliwell

New Member Dues – Greg Schultz

$           7.00

$         14.00

$           7.00

Total Income:

$        28.00

 

Expenses:

Ed Knott – End of Summer Pot Luck Entertainment

$     (125.00)

Total Expenses:

$     (125.00)

September 30, 2022 Ending Book Balance:

$   5,561.95

Submitted by:

Gordon Carbonetti

Treasurer

 

Villages Hiking Club – Board Minutes
Tuesday, September 20, 2022 meeting, Gordon’s home

1. Call to Order occurred at 9:43am at Gordon’s Village home on this rescheduled meeting date. All
   Board Members were present including- President – Bob Bogdanof,   VP Social – Bernice Capitano,
   VP Membership & Website – Jim Beyer, Treasurer – Gordon Carbonetti, Secretary – Cheryl Allmen,
   and VP Hiking & Trails – Gary Lohr.
2. Reports
   Secretary – Cheryl thanked Gordon for completing the August Board minutes while she was on
   vacation. After one small addition to the original minutes (exchanging a name in the New Business
   section to Marjorie Siegel instead of Mary Fullerton). Cheryl motioned Gordon seconded for approval of
   the August 25, 2022 minutes. Motion approved.
   Treasurer – Gordon indicated that the balance for the Hill Lands Project Fund remained unchanged at
   $2,215.89. With the addition of 4 new members and receiving a check from the Villages, the new balance
   for the General Fund was $5,558.95. Board members approved the 4 financial reports.
   VP Membership & Website – Jim shared that our current membership is 321 members with the addition
   of 3 new members: Stephanie Torres, James Halliwell, and Norma Brown. He reported that the club
   website is doing well and then passed around a suggested change on our new application form, Board
   members agreed to the new photo change.
   VP Hiking & Trails – Gary reported that last week’s pre-hike Cambria trip team members (attended by
   Gary and Bob) explored the most appropriate hiking trails for the upcoming Cambria Fall Trip scheduled
   for October 25-27, 2022 and all went well. The trails for Rambler Lite, Rambler and Long Hikers were
   found and agreed upon. Bob indicated the Blue Bird Hotel was very nice and the sign-ups with the hiking
   club so far were 34 individuals. More additional attendees are also expected. The Wednesday night
   group dinner scheduled by Bernice is with Linn’s of Cambria. Several dinner entrees including non-
   alcoholic beverages are available and the cost of approximately $48.00/per person will be billed to
   member’s house number account. Individual separate tabs will also be available upon request for those
   wishing alcohol and dessert. A Pre-trip correspondence will be sent to the web-registered attendees in
   later September. Cheryl indicated she had dined at Linn’s numerous times in the past and every meal
   was great…especially their wonderful local desserts. She also indicated there are jams, syrups and other
   items available for purchase from the local area in their gift shop.
   VP Social – Bernice presented an overview of the End of Summer Pot Luck scheduled for Thursday,
   September 22, 2022 from 4:30 – 8 PM (sunset) at the Gazebo. She’ll ensure that iced buckets of water
   bottles will be available along with labels for the potluck items brought and a corn hole game and
   availability to the Bocce courts. She arranged for several new volunteers to help setup and also at end of
   the event to pick up trash & close down the table umbrellas. Cheryl indicated that bocce reservations
   have changed recently and are needed for the bocce ball courts so to check with the Villages about its
   availability during our social timeframe. Jim agreed to bring the name tags and to set up its table for the
   social.

President -Bob announced that the 2023 calendar and room requests have been submitted to the
Villages and we’re awaiting for their response and status. He also indicated that the election of the 2023
Club Officers is coming soon and asked if any present Board members are considering stepping down or
wishing to continue in preparation for a great slate of seasoned leaders for 2023.
3.       Old Business. It was mentioned that there was a recent Villager article on alcohol utilization at
Village’s events and the Hiking Club Board needed to review the policies for usage and to ensure we’re
following the procedures at our various functions.
4.       New Business. None
5.       Next Meetings. Our next General Meeting is scheduled for Monday, September 26, 7:30-9:30pm at
the Foothill Center. Cheryl indicated that she will be on vacation during the next Board Meeting on
Thursday, October 20, 2022 from 9:30-10:30am in the Cribari Forum Room. Gordon agreed to be her
substitute.
6.       Meeting Adjourn. At 10:40am, the meeting was adjourned.

Respectfully submitted,
Cheryl Allmen
Cheryl Allmen, Secretary

Attachments, Fiscal Reports

Hiking Club – The Villages Golf & Country Club 

General Fund – Financial Report 

September 2022

September 1, 2022 Beginning Book Balance: $ 5,658.95 

Income: 

 New Member Dues – Norma Brown $ 7.00  New Member Dues – Stephanie Torres & James Halliwell $ 14.00  New Member Dues – Greg Schultz $ 7.00 

Total Income: $ 28.00 

Expenses: 

Ed Knott – End of Summer Pot Luck Entertainment $ (125.00) Total Expenses: $ (125.00) 

September 30, 2022 Ending Book Balance:  $5561.95

Submitted by: 

Gordon Carbonetti 

Treasurer 

 

Hiking Club – The Villages Golf & Country Club 

Hill Lands Project Fund – Financial Report 

September 2022

September 1, 2022 Beginning Book Balance: $2,215.89 

Income: 

$ – 

Total Income: $ – Expenses: $ – Total Expenses: $ – September 30, 2022 Ending Book Balance: $2,215.89 

Submitted by: 

Gordon Carbonetti 

Treasurer 

 

Villages Hiking Club Board Meeting Minutes
Thursday August 25, 2022, Forum Room, Cribari

1. Call to Order- Bob called the Board Meeting to order at 9:30 am with the following
   Board Members in attendance: President – Bob Bogdanoff, VP Social – Bernice Capitano,
   VP Membership & Website – Jim Beyer, and Treasurer – Gordon Carbonetti. Absent were
   Secretary – Cheryl Allmen, on vacation, and VP Trails – Gary Lohr, out of town.
2. Reports
   Secretary – No report. Gordon took audio notes for this meeting and the General
   membership meeting next week to support the minutes to be distributed and
   approved in September. Copies of the June Board and General Membership
   Meetings will be available on the back table at the August 29, 2022 General
   Meeting. Gordon moved to approve the June Hiking Club Board and General
   Meeting Minutes, seconded by Bob-passed.
   Treasurer – Gordon. He presented the financial reports for the General Hiking
   Club account and Hill Lands Project account covering June and July. The Hill Lands
   account had a June starting and ending book balance of $2,215.89, which was
   unchanged for July. The General Hiking Club account for June had a starting book
   balance of $4,057.89 and an ending book balance of $4,085.89, after accounting for
   dues received for four new members. There were zero expenses in June. The
   General Hiking Club account for July had a starting book balance of $4,085.89 and
   an ending book balance of $4,435.89, after accounting for dues received for two
   new members plus $1,584.00 received from VGCC covering the proceeds for the
   Chico Outing dinner, as well as expenses of $1,247.94. Expenses were $50.00 for a
   VMA donation in memory of Cookie Hunley and $1,197.94 for summer BBQ
   expenses. (Attached are the June and July Financial Reports.) Reports would be
   sent to Jim for posting on the Club’s website. Gordon moved and Bob seconded a
   motion to approve all four financial reports-passed.

VP Membership & Website – Jim. Membership now stands at 318. New
members in July include Norma Taylor, Chung Lui, Dana & Linda Arbaugh, and
Gary & Dawn Greenberg. New members for June include James Ware, Marjorie
Siegel, and Timothy & Debra Keyes. Jim advised the website is operating well and
said a bill will be coming to us (about $50/yr) for our share of the website.
VP Hiking & Trails – Bob and Bernice. Bob distributed an info sheet summarizing
the upcoming Cambria Outing (Oct. 25-27, 2022). Many attendees (34+) have
signed up. However, some have not yet booked rooms, or are staying elsewhere.
Bob will contact those people. There are still some rooms remaining at the Blue
Bird under our room block. Also, Bob will correct Bernice’s house number. Dinner
in Cambria Oct 26th and will be held at Linn’s, well-known locally for its baked
goods. Dinner will be a fixed menu and will include a salad, main dish, a side, and
non-alcoholic beverages. Price per person will be about $48 including tax and tip.
The first night, Oct 25th , a BYOB and snack gathering will be held at the hotel. Bob
and Gary will pre-hike the Cambria area on Sept 13-14. Bob plans to make

announcements at the August and September meetings and send out reminder
emails. Sign-up cutoff is the end of September.

VP Social – Bernice. Five more social events will round out the 2022. The
September 22nd End of Summer event will be a Potluck. Bernice would also like
more volunteers for the Holiday Dinner. She will make announcements at future
meetings and will solicit cookie volunteers as well.

President – Bob. He advised Annette Mach suddenly lost most of her vision which
is why she had the cancel her August Hiking Club speaking event. Annette plans to
issue an updated version of her Villages history book. Bob was appreciative Dan
Kato kindly agreed to fill-in for Annette as the speaker in August.
The September 26 th General Membership meeting will have Matt Kelly speak on
First Aid. His mother is Manoli.
Bob submitted the HC 2023 schedule to the Villages to start the iterative approval
process.

1. No Old Business was discussed
   .
2. New Business
   2023 Officers – Bob asked about HC officers for 2023. Bernice is on the fence, and
   would be open to having a co-chair for the VP Social. Bernice is the only officer
   who still works full-time. Other attending Board members agreed to remain through
3. Birding – Bob heard that Mary Fullerton is looking for Bird-Watching people to
   primarily walk the Golf Course. Bob reached out to her via email to see if we could
   coordinate some hike or speaking event with the Hiking Club.
4. Next Meetings
   General Meeting: Monday, August 29, 2022 from 7:30pm-9:30pm, Foothill
   General Meeting: Monday, September 26, 2022 from 7:30pm-9:30pm, Foothill
   Board Meeting (Reschuled): Tuesday, Sept 20, 2022 from 9:30am-10:30am, @Gordon’s
5. Meeting was adjourned by Bob Bogdanoff at 10:31am.
   Respectfully submitted,

Gordon Carbonetti on behalf of Cheryl Allmen, Secretary

Attachments – General Account and Hill Lands Project Fund Financial Reports:

The Villages Hiking Club
Hill Lands Project Fund – Financial Report
July 2022
July 1, 2022 Beginning Book Balance: $ 2,215.89
Income:                                                                   $           –
Total Income:                                                          $           –
Expenses:                                                               $           –
Total Expenses:                                                      $           –
July 31, 2022 Ending Book Balance:                 $ 2,215.89
Submitted by:
Gordon Carbonetti
Treasurer

Hiking Club – The Villages Golf & Country Club
General Fund – Financial Report
July 2022
July 1, 2022   Beginning Book Balance: $ 4,085.89
Income:
Two New Member Dues $ 14.00
Chico Outing Dinner Proceeds from VGCC $ 1,584.00

Total Income: $   1,598.00
Expenses:
VMA Donation for Cookie Hunley$        ($ 50.00)
Summer BBQ Expenses ($ 1,197.94)

Total Expenses: ($  1,247.94)
July 31, 2022   Ending Book Balance $ 4,423.95
Submitted by:
Gordon Carbonetti
Treasurer

Villages Hiking Club BOARD Meeting Minutes
Thursday, June 23, 2022, Forum Rm, Cribari

Meeting Call to Order at 9:34am. Attending Board Members included: President – Bob
Bogdanoff; VP Social – Bernice Capitano; VP Membership & Website – Jim Beyer;
VP Hiking & Trails – Gary Lohr; Secretary – Cheryl Allmen. Absent: Treasurer – Gordon
Carbonetti, recuperating health.
Reports
Secretary – Cheryl submitted the April 21, 2022 Board Meeting Minutes via email to the Board
members. Motion by Jim, seconded by Gary to accept these minutes. Passed.
Treasurer – Bob, in Gordon’s absence, gave an overview of both accounts. May 2022
General Fund Account is $4,057.89. No changes in the prior Hill Lands Project Account
which continues as $2,215.89. Attachments 1, 2
VP Membership & Website – Jim indicated that 7 new members have joined the Club:
Terry Homand, Kris Carlsen, Al Lopez, Jim Ware, Marjorie Siegel, Debbie Keys, and
Tim Keys, totaling 311 members. A sympathy card and donation has been sent to the
family of member, Cookie Hunley, who passed away. Jim also shared that progress to
update the Club’s website continues very well. He also mentioned that release forms will
be available for non-resident guests accompanying our Hiking Club outings and hikes.
VP Hiking & Trails – Gary announced that planning our 2022 fall outing is a high
priority and is arranging a meeting in the next week or two to finalize a location within
reasonable driving distances due to higher gas prices, trails/hiking options, logistics and
details. He indicated most members have shared the possibility of a California coastal
area such as Cambria, Los Osos, Pt Reyes, and Pismo Beach. Late September and early
October dates have been suggested as possible dates since some member’s calendars are
already have full schedules beginning in mid-October. Cheryl agreed to contact Ramon
Rezo, a former hiking board member, who might have some information on Cambria and
some other coastal areas.

VP Social – Bernice indicated there were no additional costs for the recent Variety Night
which was well received by the membership. She has communicated with Wendy
Ledamun who is coordinating the Club’s July Summer BBQ event on her behalf since
she’ll be out of the area. Publicity and her event planning is going very well. Related to
the upcoming September event, discussion occurred related to either selecting a potluck
or getting a caterer to supply the food. After researching the possibilities, details will be
coming soon.
President – Bob shared he communicated with Tom Muniz, The Villages Director of
Facilities, Maintenance Services and Cary from Kings Grading staff who have been
working in the hills connecting Skyway and Joe Marsh trails while doing general fire
prevention actions, cleaning up several trails and ensuring improved vehicle hill access in
case of emergencies. They’ve temporarily moved our mailbox during this time-frame.
Bob has observed that there is a positive relationship between the Villages, Hiking Club
and Kings Grading and presently, we’re waiting for the city’s permit approval before our
additional hill projects can be addressed.
Bob has met with Franz Spickoff, our speaker at our June 27 th General Club meeting
several times and indicates the presentation is very good and our membership will really
enjoy great photos of his Annapurna Mountain experience.
Lastly, Bob hopes to have an orientation/get acquainted meeting targeting new Hiking
Club members to orient them to the offerings of our club and possibly encourage some to
volunteer their talents and interests to our club activities. Since there were no old or new
business topics, Bob reviewed the following meetings information.
Next Meetings
General Meeting:  Monday, June 27, 2022 -7:30pm at Vineyard Center, No July
Meeting. August meeting will feature Annette Mach as speaker on the early
history of the Villages.
Board Meeting:  No July Board Meeting, Thursday, August 25, 2022-9:30am
meeting in Cribari, Forum Room. Since Cheryl will be on vacation, she’ll find a
secretary replacement for both the August Board and General Club meetings.

Meeting was adjourned at 10:45am.

Respectfully submitted,
Cheryl Allmen
Cheryl Allmen, Secretary

Attachments 1-2 Treasurer’s Reports

 

                                                   Villages Hiking Club Board Minutes

                                            Thursday April 21, 2022, Forum Room, Cribari

President, Bob Bogdanoff, called the meeting to order at 9:34am.  100% of the 2022 Board Members attended:  VP Social – Bernice Capitano, VP Membership & Website – Jim Beyer, Treasurer – Gordon Carbonetti, Secretary – Cheryl Allmen and VP Hiking & Trails – Gary Lohr.

 Reports

Secretary – Cheryl indicated both March 2022 Board and General meeting minutes have been emailed to the Board members, submitted to Jim for inclusion on the club’s website, and will be displayed at the April 25^th General meeting at the back table for member’s review.   Gordon motioned and Gary seconded for acceptance of the March General and Board Meeting minutes.  Motion passed.

Treasurer – Gordon shared the current Hills Funds ending balance of $2,215.89 and the General Funds balance of $5,860.19 which included addition of $35 of 5 new members. He also indicated Sunshine Committee member, Terri Vivoli, had forwarded a get well card to Peter Song who is recuperating from a hiking injury. Jim moved to accept the treasurer’s current reports and Cheryl seconded.  Motion passed.

VP Membership & Website – Jim announced that last month 4 new members (David and Babette Bryce, John Zhang, and Mimi Rong) joined the club and one person was removed resulting in a current membership of 309 members.  Website continues to be improved and undated.

VP Social – Bernice reminded the Board that planning for the Club’s Variety Night scheduled for May 12^th is moving along well.  She met with Wendy Ledamun who informed her of similar past activities and gave her names of previous performers and clubs to contact such as the Ukulele Club, hula dancers, singing groups, etc.  Five acts have signed up so far and she is hoping to have a total of 10 soon encouraging Board members to announce the possibility to clubs and others they know who have talents to share.  The evening will also feature a Potluck in addition to the talent series.

Bernice indicated she will not be available for our July picnic and indicated Wendy agreed to manage it during her absence.

VP Hiking and Trails—Gary shared that the Rambler and Rambler -Lite hikes have been scheduled and attended well now that COVID regulations have been reduced but we have had very few long hikes.  Need for more hiking leaders also surfaced.

The Board discussed these issues and came up with a few ideas to consider that could 1.  Increase availability of long hikes, 2.  Create different hikes on other days such as Fridays which was indicated on our recent survey results, and 3.  Increase a higher number of hike leaders.  Thoughts included given higher gas prices, plan long hikes closer to the Villages (within 10 miles) to reduce mileage costs;  reach out to other organizations that have guides in different hiking areas;  schedule a Hike Leader Pre-hike on Friday during the Chico trip; announce a hike leader orientation to members thinking about leading a hike;  meet with new club members to orient them to the club offerings;  encourage some members considering  leading a hike to partner with and accompany a guide to increase familiarity with leading;  and, coordinate hikes to additional sites such as Alum Rock, Big Basin, ocean areas, Grant Ranch, etc.

President – Bob indicated

• Spring Trip to Chico has 35 attendees participating and has helped some requesting carpooling details. He’s notified restaurant reserved for the May 5^th dinner of the numbers registered for the Chico event and indicated a 5:30pm shuttle will transport members to the restaurant.  He is also planning on meeting with Dan Kato to check out the details on the various Chico hikes and also holding a Wednesday meeting later on the 4th to further communicate hiking options with the attendees, and also send out a reminder email to the participants of the details on the trip.

As to future club outings planning, Cheryl mentioned possibly reviewing some of the past outings, determine what types of locations are popular, request suggestions of locations from the membership and possibly plan both spring and fall outings nearer to the April and October months since some members indicated they already had conflicts with other May events and COVID regulations had delayed many Villages activities.

• King Grading Update. While hiking, Bob ran into and talked with some of the King Grading workers related to planned grading activity. They indicated the garden path area is dependent upon City of San Jose approval, there is a future brush maintenance planned and grading will most likely occur in the next month.

Old Business/New Business.  None discussed. 

Next Meetings 

General Meeting:  Monday, April 25, 2022, 7:30pm-9:30pm, Vineyard Center, Program:  Road Trip, Jim Koski.

Future General Meetings and speakers/topics were announced by Bob:     May-no meeting.   6/27/22-Circumanbulating the Annapurna Mountain, Frans Spickoff.  July-no meeting.    8/29/22-The Villages History-Annette Mach.   9/26/22-First Aid-Matt Kelly with Lionheart Safety.    10/31/22 Iwo Jim-Al Girolami.   11/28/22 Topic to be decided- Wate Bakker.   December-no meeting.

Board Meeting:  No May Board Meeting and next monthly meeting Thursday, June 23, 2022, 9:30a-10:30p, Forum in Cribari.

Meeting Adjourned at 10:38am.

 

 

Respectfully Submitted,

 

Cheryl Allmen

Cheryl Allmen, Secretary