Villages Hiking Club – Board Meeting (Zoom) Minutes
15-April-2021
1. Called to Order: 9:30am by President Al Girolami
2. Attending Board Members:
President – Al Girolami VP Membership & Website – Jim Beyer
VP Hiking & Trails – Faye Swanson Treasurer – Sandy Petrin
VP Social – Michelle Breslin Secretary – Gordon Carbonetti
3. Reports
Secretary – Gordon Carbonetti
· There were no questions on the 25-Mar-2021 Board minutes. Gordon made a motion for approval of the minutes, which was seconded by Sandy and the motion passed unanimously.
Treasurer – Sandy Petrin
March 2021 General Fund
Beginning balance as of February 28, 2021 $6,341.85
Income: New Member Dues – Roy Tsai $7.00
New Member Dues – Wayne William $7.00
New Member Dues – Angela Cadile $7.00
Balance $6,362.85
Expenses – None $0.00
Ending book balance as of March 31, 2021 $6,362.85
Note – no outstanding checks
March 2021 Hiking Club Hill Lands Project Fund
Beginning balance as of February 28, 2021 $2,801.82
No Income and Expenses $0.00
Ending Balance as of March 31, 2021 $2,801.82
· Sandy said expense for reimbursements to Peter Holmes (trail log sheets paper/copies) and Faye (purchase of two new trail tools) will be reflected in next month’s reports.
· Michelle estimated expenses for Seven-Secret-Spots Challenge activity will run about $50 which she will submit for reimbursement.
· A motion was made by Gordon to approve the preceding Financial Reports. It was seconded by Faye and passed unanimously.
· Sunshine Committee – Sandy advised the only event this month was a card to Gordon after his recent back surgery. No one had an update on Bernie Loth. Sandy has been sending emails to Bernie’s daughter, but has no response to date.
VP Membership & Website – Jim Beyer
· Jim advised we have one new member (Angela Cadile) so the current membership now totals 283 members. Al thinks there is another new member (named Demi), as she texted him copies of her application/check. He assumed she had mailed it by regular mail.
VP Hiking & Trails – Faye Swanson
· Faye reported two unsanctioned Rambler-Lite/Rambler hikes went well this week thanks to volunteers including Bonnie Preston. Additionally, Joanna and Wate Bakker have volunteered to lead wildflower hikes this weekend
· Faye reported some trail maintenance was worked recently in two small groups of volunteers. She hopes to continue this effort from time to time if volunteers are available. She said areas to be work are Garden Steps and Upper Bay. Tools are available including two new fire-fighter tools recently purchased.
· Al suggested to Villages management it would be more efficient and cost effective for King Grading to rework the Garden Steps trail with a single switchback when King comes out under its annual Villages contract.
· The HC just purchased two more new fire-fighting tools (McLeod Fire Tool Hoes) which work very well maintaining the trails. Faye said the cost of both tools totaled $175 including tax and shipping. Al asked Faye to look into labeling all our tools as HC tools. Al said Russ Glines will try to create a cover for each tool that covers the sharp edges so that the tools are safe to carry when hiking and transporting them.
· The small, free storage shed Dan Kato’s friend was offering is no longer available. Also, in an email, Dan said a mailbox mysteriously appeared near the NE corner of the Hill Lands.
VP Social – Michelle Breslin
· Michelle launched the Seven-Secret-Spots Challenge to the HC membership. She said two people (Johanna Bakker, Bob Bogdanoff) already completed the challenge. She is thinking to keep the event going longer and expanding this to all Villagers to promote more people joining the HC. Michelle will look at drafting a Villager article promoting this event and the HC.
· Regarding T-shirts for purchase by HC members, Michelle said we may need to collect sales tax since we’re not a non-profit organization, or we can perhaps purchase shirts through the Golf Shop. Michelle and Faye will do more homework on the subject including the logo, shirt material, sizes and HC member notices so the information can be reported out at the June 24, 2021 Board meeting.
· Fall Outing – Sandy reserved a block of 25 rooms (combination of King rooms and double Queen rooms). Members can book own rooms for no penalty up until 3 days prior to arrival. A communication about this event can be sent out to the HC membership as part of the General Meeting notice. Michelle will draft and Sandy will edit. Sandy also reserved the hotel’s meeting room ($175 fee) on arrival day, in case we need it. The dates of the outing are Tu Oct 5 and We Oct 6, with a personal option to stay longer if desired. Sandy will start looking at local restaurants which can accommodate our group.
- Old Business
· Hill Lands Projects – Al said there has been no answer from the Villages on any of our projects for approvals to move forward.
· Benches – in a previous meeting, Wate Bakker raised the idea of adding more benches to the lower trails. It was decided to discuss this further at a future meeting.
- New Business
· Due to a travel conflict, Al said he is unable to attend the Membership meeting on April 26, 2021, so Faye should run the meeting in his absence.
· Social Media – This subject was raised in a previous meeting, but Michelle determined no one really uses Social Media. It was suggested to always add the HC website link in all emails sent to members. Perhaps adding new younger members will appeal more to adding a Social Media presence in the future.
6. Next Meetings
· April General Membership – April 26, 2021 at 7:30pm, via Zoom. Speaker: Mark Medeiros from POST who will speak prior to the business meeting.
· May Meetings – None
· June Board – Th, June 24, 2021 at 9:30am (In-Person or Zoom)
· June General Membership – Mo, June 28, 2021 at 7:30pm, (In-Person or Zoom)
7. Meeting Adjourned – The meeting adjourned at 10:45am
Respectfully submitted,
Gordon Carbonetti – Secretary